Public comment is usually tied to a specific agenda item. Review the agenda below, choose the item you want to speak or write about, and follow the meeting's comment instructions.
Public comment instructions were found in the agenda. Comments may need to reference a specific agenda item.
East Palo Alto City Council's 2026-02-03 agenda is scheduled to cover FY 2026-27 budget and 2026-31 CIP, Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Sections 15301, 15303,..., Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Section 21000 of the..., and Minor Home Repairs Memorandum of Understanding with County of San Mateo. This is an agenda-derived preview, so it describes scheduled topics and proposed actions rather than confirmed outcomes.
Key Topics
FY 2026-27 budget and 2026-31 CIP: scheduled budget and capital-project discussion that may shape service levels, infrastructure work, and future spending priorities.
Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Sections 15301, 15303,...: the agenda listed this item for possible legislative action.
Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Section 21000 of the...: the agenda listed this item for possible legislative action.
Minor Home Repairs Memorandum of Understanding with County of San Mateo: the agenda listed this item for possible legislative action.
EAST PALO ALTO CITY COUNCIL STAFF REPORT DATE: February 3, 2026 TO: Honorable Mayor and Members of the City Council...: proposed contract or agreement that could commit public funds or shape implementation.
Why It Matters
Budget and capital-plan items can affect city services, project timing, reserves, and future funding tradeoffs.
Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Sections 15301, 15303,... may affect residents because it is one of the meeting's substantive scheduled items.
Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Section 21000 of the... may affect residents because it is one of the meeting's substantive scheduled items.
Minor Home Repairs Memorandum of Understanding with County of San Mateo may affect residents because it is one of the meeting's substantive scheduled items.
EAST PALO ALTO CITY COUNCIL STAFF REPORT DATE: February 3, 2026 TO: Honorable Mayor and Members of the City Council... may affect public spending, project delivery, or vendor accountability.
What Residents Should Watch
Watch whether council approves, amends, continues, or rejects FY 2026-27 budget and 2026-31 CIP.
Watch whether council approves, amends, continues, or rejects Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Sections 15301, 15303,....
Watch whether council approves, amends, continues, or rejects Finding that the project is exempt from the California Environmental Quality Act (CEQA) under Section 21000 of the....
Watch whether council approves, amends, continues, or rejects Minor Home Repairs Memorandum of Understanding with County of San Mateo.
Watch whether council approves, amends, continues, or rejects EAST PALO ALTO CITY COUNCIL STAFF REPORT DATE: February 3, 2026 TO: Honorable Mayor and Members of the City Council....
Trust But Verify
This summary is based on agenda materials only; actions have not yet been confirmed by minutes, transcript, or vote records.
Review the official agenda packet and source materials for exact item language, attachments, public-comment instructions, and final staff recommendations.
After the meeting, check official minutes or vote records before treating any proposed action as approved.
Tip: public comments are usually connected to a specific agenda item. Choose the item first, then prepare your comment.
Reconstructed agenda items • Rebuilt from agenda text because source-provided agenda items were unavailable.
1
Authorizing the City Manager to award, negotiate and execute a construction contract with, Greentech Industry Inc., in a form approved by the City Attorney, for a total contract value of $540,612.00; and establishing a ten percent (10%)
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APPROVAL OF CONSENT CALENDAR: construction contingency in the amount of $54,061.20 for a total construction budget of $594,673.20;
Any change orders must be approved by the HCD Specialist.
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CONSENT CALENDAR
13.2
Letter from Ruben Abrica Regarding Commentary on Elimination of Parking Spaces
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COUNCIL REPORTS
14
ADJOURNMENT approved by the City Attorney, for various amounts, for a total not-to- exceed amount of $192,015:
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COUNCIL REPORTS
15
The homeowner must sign off on the completion of the work.
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CONSENT CALENDAR: This verifies they are satisfied with the work.
16
The Funding Recipient is responsible for the final inspection, taking after photos and getting a signature approval from the homeowner.
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CONSENT CALENDAR
17
The Funding Recipient will submit a reimbursement request documenting:
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CONSENT CALENDAR
1966
Similarly, 24 CFR 50.19(b)(21) excludes refinancing of HUD-insured mortgages from NEPA and the related laws if associated physical impacts are limited to routine maintenance, and do not include new construction or rehabilitation.
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CONSENT CALENDAR: HUD-assisted maintenance activities do not affect the environment, and do not require compliance with federal environmental laws, other than the Coastal Barrier Resources Act 1 and sometimes the National Flood Insurance Program. The Responsib...
The project design was completed in May 2025, and staff has recently obtained building permits for the project.
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CONSENT ITEM: Analysis The project was published for advertisement in the local newspaper, trade journals, as well as the City ’s website on Monday, August 18, 2025, for the solicitation of construction bids. On Thursday, October 2, 2025, a bid opening was hel...
2025
On Tuesday, January 6, 2026, sealed bids were received, publicly opened, and read aloud by staff.
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CONSENT ITEM: The City received a total of two (2) bids for the project. The results have been tabulated below: BID NO. COMPANY TOTAL BASE BID 1 CWS $994,819.00 2 Greentech Industry Inc. $540,612.00 The Engineer’s estimate for this project is $461,210. Thus, G...
EAST PALO ALTO CITY COUNCIL STAFF REPORT DATE: February 3, 2026 TO: Honorable Mayor and Members of the City Council VIA: Melvin E.
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CONSENT ITEM: Gaines, City Manager BY: Batool Zaro, Senior Engineer Humza Javed, Public Works Director SUBJECT: Cummings Loft Project (FA-15) Construction Contract Award Recommendation Adopt the resolution:
Public comment item
Prepare a suggested draft for this agenda item, then edit it before sending.
Citywide Lighting Project Assessment (ST-04 A/B) Contract Award
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APPROVAL OF CONSENT CALENDAR
3.3
Minor Home Repairs Memorandum of Understanding with County of San Mateo
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Recommendation: Adopt the resolution:
APPROVAL OF CONSENT CALENDAR
3.4
CalPERS Pension Prefunding
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APPROVAL OF CONSENT CALENDAR
3.5
EPACENTER FY26 TOT Program Update
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APPROVAL OF CONSENT CALENDAR
361
The public may participate in the City Council Meeting via Zoom Meeting or by attending in- person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA
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4
Finding that the proposed action does not constitute a "project" with the meaning of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15378(b)(4) and (5) in that it is a governmental fiscal,
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Recommendation: Adopt a resolution appropriating $3.0 million from the previously committed fund balance to make Additional Discretionary Payments (ADP) to the California Public Employees’ Retirement System (CalPERS) to reduce the City’...
APPROVAL OF EPASD CONSENT CALENDAR: organizational or administrative activity that will not result in direct or indirect changes in the environment.
East Palo Alto T-Ball/Pitching Machine (up to $16,000);
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COUNCIL REPORTS
58
Under 24 CFR 50.19(b)(13) and 58.35(b)(3), maintenance is categorically excluded from environmental assessment under the National Environmental Policy Act (NEPA) and not subject to compliance requirements of the related federal
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CONSENT CALENDAR: environmental laws in 24 CFR 50.4 and 24 CFR 58.5, including the National Historic Preservation Act of
6
East Palo Alto Tennis & Tutoring (up to $20,000);
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COUNCIL REPORTS
6794
East Palo Alto City Council February 3, 2026 Agenda 3
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APPROVAL OF EPASD CONSENT CALENDAR
7
Hope Horizon (up to $16,000);
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COUNCIL REPORTS
7.2
Cash Disbursement Report for December 2025 an amount not to exceed $125,000;
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APPROVAL OF EPASD CONSENT CALENDAR
8
Lewis & Joan Platt East Palo Alto Family YMCA (up to $16,000);
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COUNCIL REPORTS
9
Mid-Peninsula Athletic Association (up to $4,015);
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COUNCIL REPORTS
94303
The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill
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Public comment item
Prepare a suggested draft for this agenda item, then edit it before sending.
Using the documents from the homeowner and utilizing the HUD Income Calculator or the provided Excel Income Calculation Form, complete the income calculation
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CONSENT CALENDAR
5.a
The Scope of work should include: i. estimated cost – including line-item costs ii. photos of the repair area iii. photos of the front of the property
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CONSENT CALENDAR
6.a
For Tiered Reviews, HCD Specialists will complete the final laws and regulations listed in the tiered review as to be completed by address.
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CONSENT CALENDAR: Most common items include:
13.a
The HCD Specialist must consider the impact of the change to the environmental review determination.
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CONSENT CALENDAR
17.a
Staff time via timesheets
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CONSENT CALENDAR
2.b
Verifies property taxes are paid
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CONSENT CALENDAR
4.b
Review the income calculation with the household and have the household and staff member at the program organization.
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CONSENT CALENDAR
13.b
If the environmental review level determination remains the same, the HCD Specialist must update the environmental review with a CENST level of review.
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CONSENT CALENDAR: Upon completion of the update, the HCD Specialist will notify the Funding Recipient to move forward with the change order.
WHEREAS, the City recognizes that staff of the County’s Department of Housing has expertise in managing nonprofit operators of minor home repair programs across the County, including in the City;
CONSENT ITEM: UNIT UNIT UNIT COST COST COST 1 Mob/Demob 1 LS 42,400.00 $ 42,400.00 $ 47,500.00 $ 47,500.00 $ 25,743.00 $ 25,743.00 $ 2 Remove Exterior Walls 115 SF 39.13 $ 4,500.00 $ 100.00 $ 11,500.00 $ 100.00 $ 11,500.00 $ 3 Remove Doors 1 EA 580.00 $ 580.00...
2.e
Determine if the applicant has any possible or perceived conflict of interest with the program or the County
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CONSENT CALENDAR
17.e
Documentation of Property owner approval 57
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CONSENT CALENDAR: Minor Home Repair Guidelines – Last Updated: August 26, 2024 Client File Checklist: Intake Form/Application Referral Email/Note from Code Enforcement (if applicable) Income Documents Income Calculation Form - Completed Verification of Residen...
Incorporation of Recitals: The foregoing Recitals are incorporated herein.
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CONSENT CALENDAR
II
Roles and Responsibilities of the Parties A.
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CONSENT CALENDAR: City’s Role: The City will transfer funding in the amount and as set forth in Section II(C) to the County for the term of July 1, 2026 through June 30, 2027 (the “MHR Program Term”), for the County to administer on behalf of the City in accor...
III
City MHR Program Requirements The County will administer the MHR Program according to the County’s Minor Home Repair Guidelines, which are attached to this MOU as Appendix A, and the following City MHR Program Requirements. In the event of
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CONSENT CALENDAR: a conflict between the County’s Minor Home Repair Guidelines and the City’s MHR Program Requirements, the below MHR Program Requirements shall control. A. MHR Program Performance Metrics
IV
General Provisions A.
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CONSENT CALENDAR: Term: The term of this MOU shall be from the Effective Date for a period of two years. A Party may terminate this Agreement for convenience, with or without cause, upon one thirty (30) days’ written notice to the other Party. Upon termination...
L
Audit and Record Retention: The City may audit the expenses incurred in the performance of this MOU.
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CONSENT CALENDAR: The County shall retain all records related to this MOU and MHR Program funded projects for five (5) years after the termination of this MOU. During this period, the County agrees to make these records available within a reasonable time for i...
M
Notice: Any notice required to be given by either Party, or which either Party may wish to give, shall be in writing and served either by personal delivery or sent by certified or registered mail, postage prepaid, addressed as follows: To
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CONSENT CALENDAR: the County: San Mateo County, Department of Housing 264 Harbor Blvd, Building A Belmont, CA 94002 Attention: Director of Housing To the City: City of East Palo Alto 2415 University Avenue East Palo Alto, CA 94303 Attention: Community and Econ...
V
Identification of Wetlands on the site vi.
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CONSENT CALENDAR: Identification of the flood hazard
