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Half Moon Bay City Council's 2025-09-16 agenda is scheduled to cover RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-1 Office of Record (OFR) Retention No, Engineering / Sewer ENG-042 Sewer System Management Plans (SSMP) and Audits, Sanitary Sewer Overflows (SSOs) /..., With the consent of the City Clerk, City Manager, and City Attorney, minor updates are hereby authorized to be made..., and RECORDS RETENTION SCHEDULE: ENGINEERING (Recycling, Sewer Collections) Page ENG-1 Office of Record (OFR) Retention No. This is an agenda-derived preview, so it describes scheduled topics and proposed actions rather than confirmed outcomes.
Key Topics
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-1 Office of Record (OFR) Retention No: the agenda included this context: Section: ADJOURNMENT Records Description Total Retention Vital? Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged and QC'd? Comments /...
Engineering / Sewer ENG-042 Sewer System Management Plans (SSMP) and Audits, Sanitary Sewer Overflows (SSOs) /...: proposed contract or agreement that could commit public funds or shape implementation.
With the consent of the City Clerk, City Manager, and City Attorney, minor updates are hereby authorized to be made...: the agenda included this context: Section: ADJOURNMENT Minor updates include changes in Department or Division names, improvements in descriptions, changes in comments, deleting records series...
RECORDS RETENTION SCHEDULE: ENGINEERING (Recycling, Sewer Collections) Page ENG-1 Office of Record (OFR) Retention No: the agenda included this context: Section: ADJOURNMENT Records Description Total Retention Vital? Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged and QC'd? Comments /...
RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of Record (OFR) Retention No: the agenda included this context: Section: ADJOURNMENT Records Description Total Retention Vital? Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged and QC'd? Comments / Reference If the record is not listed...
Why It Matters
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-1 Office of Record (OFR) Retention No may affect residents because it is one of the meeting's substantive scheduled items.
Engineering / Sewer ENG-042 Sewer System Management Plans (SSMP) and Audits, Sanitary Sewer Overflows (SSOs) /... may affect public spending, project delivery, or vendor accountability.
With the consent of the City Clerk, City Manager, and City Attorney, minor updates are hereby authorized to be made... may affect residents because it is one of the meeting's substantive scheduled items.
RECORDS RETENTION SCHEDULE: ENGINEERING (Recycling, Sewer Collections) Page ENG-1 Office of Record (OFR) Retention No may affect residents because it is one of the meeting's substantive scheduled items.
RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of Record (OFR) Retention No may affect residents because it is one of the meeting's substantive scheduled items.
What Residents Should Watch
Watch how council frames next steps for RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-1 Office of Record (OFR) Retention No.
Watch whether council approves, amends, continues, or rejects Engineering / Sewer ENG-042 Sewer System Management Plans (SSMP) and Audits, Sanitary Sewer Overflows (SSOs) /....
Watch whether council approves, amends, continues, or rejects With the consent of the City Clerk, City Manager, and City Attorney, minor updates are hereby authorized to be made....
Watch how council frames next steps for RECORDS RETENTION SCHEDULE: ENGINEERING (Recycling, Sewer Collections) Page ENG-1 Office of Record (OFR) Retention No.
Watch how council frames next steps for RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of Record (OFR) Retention No.
Trust But Verify
This summary is based on agenda materials only; actions have not yet been confirmed by minutes, transcript, or vote records.
Review the official agenda packet and source materials for exact item language, attachments, public-comment instructions, and final staff recommendations.
After the meeting, check official minutes or vote records before treating any proposed action as approved.
Tip: public comments are usually connected to a specific agenda item. Choose the item first, then prepare your comment.
Reconstructed agenda items • Rebuilt from agenda text because source-provided agenda items were unavailable.
107.5
GC §34090, H&S §19850 Building & Safety BLDG-004 Building Plans
Reconstructed
ADJOURNMENT: Cancelled or Withdrawn When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Department preference; Preliminary drafts not retained in the ordinary course of business; CBC §§ 1.8.4.3.1, 104.7 and 107.5; H&S§19850, GC §34090 Building &...
Engineering / Sewer ENG-042 Sewer System Management Plans (SSMP) and Audits, Sanitary Sewer Overflows (SSOs) / Sanitary Spills Overflow Prevention Plan (SSOPP) and Sanitary Sewer Overflow Response Plan Superseded + 6 years P Mag, Mfr, OD,
Reconstructed
ADJOURNMENT: Ppr S / I Yes: After QC & OD Department preference; SSMPs are required to be retained 5 years and updated every 6 years; SSOs are required for a minimum of 5 years; 40 CFR 122.41(j)(2); SWRCB General Order 2006-03; & 2022-0103-DWQ; GC §34090 Lead...
2022
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF HALF MOON BAY DOES HEREBY RESOLVE AS FOLLOWS: Section 1 .
Reconstructed
ADJOURNMENT: Resolution No. C-2022-84 is hereby rescinded. Section 2 . The records of the City of Half Moon Bay, as set forth in the Records Retention Schedule (Exhibit A), attached hereto and incorporated herein by this reference, are hereby authorized to be...
2025
Public Works Director Bozorginia reported that BPAC will meet on Thursday September 4, 2025.
Reconstructed
COMMISSION / COMMITTEE UPDATES
3
With the consent of the City Clerk, City Manager, and City Attorney, minor updates are hereby authorized to be made to the Records Retention Schedule without further action by the City Council.
Reconstructed
ADJOURNMENT: Minor updates include changes in Department or Division names, improvements in descriptions, changes in comments, deleting records series that are no longer applicable, and/or what is scanned. Changes in the Total Retention and/or adding new recor...
34090.7
Land Develop.
Reconstructed
ADJOURNMENT: ENG-011 Encroachment Permits: Temporary (Street Permits, Temporary Construction, Sidewalk Repairs, Traffic Control, Utility Cuts, Parking Permits, etc.) Final / Completion + 2 years Yes: Until Completion Mag, Mfr, OD, Ppr S / I Yes: After QC & OD...
4.0
RECORDS RETENTION SCHEDULE: ADMINISTRATIVE SERVICES Page AS-1 Office of Record (OFR) Retention No.
Reconstructed
ADJOURNMENT: Records Description Total Retention Vital? Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged and QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards . Retentions begin whe...
RECORDS RETENTION SCHEDULE: BUILDING AND SAFETY Page BL-1 Office of Record (OFR) Retention No.
Reconstructed
ADJOURNMENT: Records Description Total Retention Vital? Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged and QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards . Retentions begin whe...
Human Resources HR-007 Employment Verifications When No Longer Required Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Preliminary drafts not retained in the "Regular Course of Business" GC §§34090 Human Resources HR-008 I-9s Separation + 3
Reconstructed
ADJOURNMENT: years Mag, Mfr, OD, Ppr S / I Yes: After QC & OD Non-citizens must re-certify periodically; RICA recommends Required for 1 year from termination or 3 years from hiring, whichever is later; EEOC / FLSA / ADEA (Age) requires 3 years for "any other f...
RECORDS RETENTION SCHEDULE: CITY-WIDE STANDARDS (Used by ALL Departments) Page CW-1 Office of Record (OFR) Retention No.
Reconstructed
ADJOURNMENT: Records Description Total Retention Vital? Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged and QC'd? Comments / Reference Retentions apply to the department that is NOT the Office of Record (OFR), or the "Lead Department". If...
8.0
RECORDS RETENTION SCHEDULE: ENGINEERING (Recycling, Sewer Collections) Page ENG-1 Office of Record (OFR) Retention No.
Reconstructed
ADJOURNMENT: Records Description Total Retention Vital? Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged and QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards . Retentions begin whe...
8.1
RECORDS RETENTION SCHEDULE: CITY CLERK Page CC-1 Office of Record (OFR) Retention No.
Reconstructed
ADJOURNMENT: Records Description Total Retention Vital? Media Options Image: I=Import M=Mfr S=Scan Destroy Paper after Imaged and QC'd? Comments / Reference If the record is not listed here, refer to the Retention for City-Wide Standards . Retentions begin whe...
V
Superior Court, 2 Cal.5 th 608 (2017), regarding Councilmember text messages) and repeals or additions to legal citations that did not affect retention.
Reconstructed
ADJOURNMENT: Exhibit A details changes made in blue text, with strikethrough in red. ATTACHMENT: Resolution adopting the updated Records Retention Schedule (Exhibit A) for the City of Half Moon Bay 12 RESOLUTION NO. C-2025 -64 A RESOLUTION OF THE CITY COUNCIL...
