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East Palo Alto City Council's 2026-05-19 agenda is scheduled to cover The action being considered does not constitute a “Project” within the meaning of the California Environmental..., FY 2026-27 budget and 2026-31 CIP, EAST PALO ALTO CITY COUNCIL STAFF REPORT DATE: May 19, 2026 TO: Honorable Mayor and Members of the City Council VIA:..., and Alternative 1: EIR Addendum Section 15164 of the State CEQA Guidelines provides that a lead agency “shall prepare an.... This is an agenda-derived preview, so it describes scheduled topics and proposed actions rather than confirmed outcomes.
Key Topics
The action being considered does not constitute a “Project” within the meaning of the California Environmental...: the agenda listed this item for possible legislative action.
FY 2026-27 budget and 2026-31 CIP: scheduled budget and capital-project discussion that may shape service levels, infrastructure work, and future spending priorities.
EAST PALO ALTO CITY COUNCIL STAFF REPORT DATE: May 19, 2026 TO: Honorable Mayor and Members of the City Council VIA:...: proposed contract or agreement that could commit public funds or shape implementation.
Alternative 1: EIR Addendum Section 15164 of the State CEQA Guidelines provides that a lead agency “shall prepare an...: scheduled topic: Alternative 1: EIR Addendum Section 15164 of the State CEQA Guidelines provides that a lead agency “shall prepare an....
Review Meeting Approximately halfway through the implementation of the 60% design, a Design Review Workshop will be...: the agenda included this context: Section: FEMA These considerations will build upon the Basis of Design Report and Design Analysis Report to further refine changes to the 30% design...
Why It Matters
The action being considered does not constitute a “Project” within the meaning of the California Environmental... may affect residents because it is one of the meeting's substantive scheduled items.
Budget and capital-plan items can affect city services, project timing, reserves, and future funding tradeoffs.
EAST PALO ALTO CITY COUNCIL STAFF REPORT DATE: May 19, 2026 TO: Honorable Mayor and Members of the City Council VIA:... may affect public spending, project delivery, or vendor accountability.
Alternative 1: EIR Addendum Section 15164 of the State CEQA Guidelines provides that a lead agency “shall prepare an... may affect residents because it is one of the meeting's substantive scheduled items.
Review Meeting Approximately halfway through the implementation of the 60% design, a Design Review Workshop will be... may set direction for future policy, implementation, or budget decisions.
What Residents Should Watch
Watch whether council approves, amends, continues, or rejects The action being considered does not constitute a “Project” within the meaning of the California Environmental....
Watch public-comment and hearing testimony on FY 2026-27 budget and 2026-31 CIP.
Watch whether council approves, amends, continues, or rejects EAST PALO ALTO CITY COUNCIL STAFF REPORT DATE: May 19, 2026 TO: Honorable Mayor and Members of the City Council VIA:....
Watch how council frames next steps for Alternative 1: EIR Addendum Section 15164 of the State CEQA Guidelines provides that a lead agency “shall prepare an....
Watch whether council approves, amends, continues, or rejects Review Meeting Approximately halfway through the implementation of the 60% design, a Design Review Workshop will be....
Trust But Verify
This summary is based on agenda materials only; actions have not yet been confirmed by minutes, transcript, or vote records.
Review the official agenda packet and source materials for exact item language, attachments, public-comment instructions, and final staff recommendations.
After the meeting, check official minutes or vote records before treating any proposed action as approved.
Tip: public comments are usually connected to a specific agenda item. Choose the item first, then prepare your comment.
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Reconstructed agenda items • Rebuilt from agenda text because source-provided agenda items were unavailable.
1
Adopt a resolution authorizing the City Manager to Execute an Agreement with Regional Government Services (RGS) in amount not to exceed $147,000, to conduct a comprehensive classification and compensation study.
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REQUESTS TO APPEAR REMOTELY
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PROJECT UNDERSTANDING The project includes approximately 1,700 LF of earthen levee and one vehicular floodgate.
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CONSENT ITEM: Additional efforts will support habitat restoration through a tidal channel realignment in the marshes fronting the Project. The North of Bay Road (NOBR) Project builds upon the South of Bay Road (SOBR) Project currently under contract. Sherwood...
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Project Design Work Plan The Project Design Work Plans shall include Project objectives, requirements, constraints, a detailed Project Schedule (showing major tasks and deliverables), a breakdown of the Sherwood Team’s costs for the major
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CONSENT ITEM: tasks, a list of the Sherwood Team members and their roles and responsibilities, communication protocols (internal and external), and other administrative procedures. Subtask
1.3
Progress Meetings 34
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CONSENT ITEM: 2 5 4 8 M I S S I O N S T R E E T , S A N F R A N C I S C O , C A 9 4 1 1 0 + 1 ( 4 1 5 ) 6 7 7 - 7 3 0 0 | W W W . S H E R W O O D E N G I N E E R S . C O M P:\2026\X26_gonogo\SAFER North Bay\260507_SAFER EPA NOBR_Sherwood_Proposal-EPA Edits 202...
1.4
One-on-One Meetings with City of East Palo Alto Recurring weekly meetings will be held between the Sherwood Project Manager and City representative.
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CONSENT ITEM: These meetings will provide updates on the team’s work activities, look-ahead activities, and any issues or action required by the City. These are anticipated to be held over video conference and will extend from the already scheduled meetings un...
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Coordination and Communication with External Agencies and Stakeholders In collaboration with the City’s Project Manager, the Sherwood Team will coordinate and communicate with appropriate regulatory or other federal, state, and local
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CONSENT ITEM: agencies and stakeholders. These entities are anticipated to include FEMA, CalOES, PG&E, SFCJPA, and other utility service providers. Utility coordination meetings are assumed not to exceed four (4) meetings. Remaining meetings for the non- utili...
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Public Outreach Two public outreach efforts are included under Subtask 1.6: direct community engagement and participation in BCDC DRB meetings.
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CONSENT ITEM: Per client requests to streamline, the community engagement efforts will be limited to creation of up to two (2) exhibits for EPA staff to present to the residents of East Palo Alto and supporting community outreach worker efforts to distribute i...
1.7
Additional Review Meetings Sherwood will schedule and attend additional meetings, workshops, and consultations with the City as noted under (and connected to) subsequent tasks.
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CONSENT ITEM: Up to a maximum of two (2) one-day workshops are accommodated. Task 2. [NOT USED] 35 2 5 4 8 M I S S I O N S T R E E T , S A N F R A N C I S C O , C A 9 4 1 1 0 + 1 ( 4 1 5 ) 6 7 7 - 7 3 0 0 | W W W . S H E R W O O D E N G I N E E R S . C O M P:\...
10
Amendment of MOU This MOU constitutes the sole MOU of the Participating Jurisdictions hereto regarding this subject matter and correctly states the rights, duties, and obligations of each Jurisdiction as of this document's date. In the
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CONSENT ITEM: event that any term, condition, provision, requirement or specification set forth in the body of this MOU conflicts with or is inconsistent with any term, condition, provision, requirement, or specification in any exhibit and/or attachment to thi...
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Notices Any written notice, request, demand, or other communication required or permitted hereunder shall be deemed to be properly given when deposited with the United States Postal Service, postage prepaid, or when transmitted by email
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CONSENT ITEM: communication, addressed to the following: Attn: City Attorney East Palo Alto City Attorney’s Office 2415 University Avenue, 2nd Floor East Palo Alto, CA 94303 cityattorney@cityofepa.org Attn: City Attorney Half Moon Bay Attorney ’s Office 501 Ma...
12
Controlling Law and Venue The validity of this MOU, the interpretation of its terms and conditions, and the performance of the parties hereto shall be governed by the laws of the State of California.
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CONSENT ITEM: Any action brought to enforce this MOU must be brought in the Superior Court of California in and for the County of San Mateo.
13
Term and Termination This MOU shall become effective upon execution by all Participating Jurisdictions and shall remain in effect until two (2) years following the obligation of construction funds for the San Mateo County Regional EV
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CONSENT ITEM: Charging Project under the Metropolitan Transportation Commission Climate Program Implementation Grant, unless terminated earlier as provided herein. Any Jurisdiction may terminate its participation in this MOU upon thirty (30) days written notic...
Electronic Signatures Participating Jurisdictions wish to permit this MOU and future documents relating to this MOU to be digitally signed in accordance with California law and County’s Electronic Signature Administrative Memo . Any party
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CONSENT ITEM: to this MOU may revoke such agreement to permit electronic signatures at any time in relation to all future documents by providing notice pursuant to this Agreement.
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Authority The Participating Jurisdictions warrant that the signatories to the MOU have the authority to bind their respective entities. 21
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CONSENT ITEM: 5 IN WITNESS WHEREOF, the Participating Jurisdictions hereto, by their duly authorized representatives, have affixed their hands. CITY OF HALF MOON BAY By: Title: Date: CITY OF EAST PALO ALTO By: Title: Date: CITY OF SAN CARLOS By: Title: Date: T...
15162
Circlepoint will coordinate execution of the NOD and will file the NOD with the San Mateo County Clerk and the State Clearinghouse, as required.
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FEMA: Proof of filing will be provided to the City for its records. Deliverables: • One (1) NOD Summary of Deliverables (Task 6.1): • Data Request Sheet • Project Description for NEPA and Project Description Changes for CEQA (Draft and Final) • Cultural Resour...
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The action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative activity that
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Recommendation: Adopt a resolution:
REQUESTS TO APPEAR REMOTELY: will not result in direct or indirect changes in the environment.
PROJECT PHASING AND DELIVERABLES Sherwood proposes the following design phases relative to the anticipated permit approvals process, planning documents, and construction documents production.
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CONSENT ITEM: Each phase is intended to enhance the design upon successive approvals to help the project realize the intended design upon completion. The proposed design phases (“tasks”) for this project are:
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For the North of Bay Road reach, preliminary planning and concept-level design have been completed to approximately the 10 percent design level through a separate contract managed by the San Francisquito Creek Joint Powers Authority
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CONSENT ITEM: (SFCJPA). The City is now seeking to advance this reach through additional planning, environmental review support, design, permitting support, and bid support activities to move the project toward construction readiness. Phase 1 work for the Nort...
On May 6, 2025, the City Council adopted a resolution of local support to approve the City’s successful application for this grant and commit the City to completing the grant project (installing 24 publicly accessible EV chargers). The
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CONSENT ITEM: total cost of the project is approximately $753,422.00. MTC awarded $580,000 to the City of East Palo Alto. Peninsula Clean Energy will provide the remaining funding as a match. Across the four participating jurisdictions, the project will instal...
Adopt the minutes of the May 5, 2026 Meeting Recommendation: Present the proclamation.
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Recommendation: Adopt the minutes of the May 5, 2026 Meeting Recommendation: Present the proclamation. Recommendation: Accept the cash disbursement report required pursuant to California Health and Safety Code Section
APPROVAL OF EPASD CONSENT CALENDAR
2027
The City is thus preparing for upcoming labor negotiations and has identified the need for a comprehensive classification and compensation study to ensure that the City’s salary structures remain competitive, internally equitable, and
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COUNCIL REPORTS: aligned with current labor market conditions. This study will serve as a critical tool in evaluating the City’s existing job classifications, assessing compensation practices, and identifying any gaps or inconsistencies that may impact recruit...
Finding that t he action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative
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COUNCIL REPORTS: activity that will not result in direct or indirect changes in the environment. Executive Summary The City is preparing for upcoming labor negotiations and requires a comprehensive classification and compensation study. After a request for pro...
OPTIONAL ADDITIONAL SERVICES Optional services not identified in Section 2.0 of this proposal may arise in accordance with the needs and direction of the project.
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FEMA: Should these optional services be identified as required, Sherwood would be pleased to provide these and other additional services via a contract addendum. The optional scope and fee are provided herein for consideration. Potential additional services ma...
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EAST PALO ALTO CITY COUNCIL STAFF REPORT DATE: May 19, 2026 TO: Honorable Mayor and Members of the City Council VIA: Melvin E.
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COUNCIL REPORTS: Gaines, City Manager BY: Regina Rubier, Interim Human Resources Manager Nancy Murguia, Management Analyst II SUBJECT: Approval of Agreement with Regional Government Services for Classification and Compensation Study Recommendation Adopt a reso...
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The public may participate in the City Council Meeting via Zoom Meeting or by attending in- person in the Council Chambers at 2415 University Ave, First Floor East Palo Alto, CA
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4
Find that the action being considered does not constitute a “Project” within the meaning of the California Environmental Quality Act (CEQA), pursuant to CEQA Guideline section 15378 (b)(5), in that it is a government administrative
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COUNCIL REPORTS: activity that will not result in direct or indirect changes in the environment.. PASSED AND ADOPTED this 19 th day of May 2026 , by the following vote: AYES: NOES: ABSENT: ABSTAIN: Webster Lincoln, Mayor ATTEST : APPROVED AS TO FORM : James Co...
Additional Assumption 4, the 100% PS&E and all associated Task 9 deliverables shall be completed and submitted to the City no later than October 30,
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FEMA
5
Lead Agency The Participating Jurisdictions may designate one Jurisdiction to serve as Lead Agency for the purposes of coordinating the joint RFP process, described in Section 2, to procure a consultant or consultant team to provide design
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CONSENT ITEM: and project management services. If designated, the Lead Agency may be responsible for: Preparing and releasing the joint RFP Coordinating proposal review and evaluation Facilitating selection of the recommended consultant or project manage...
5.1
NOT USED Subtask 5.2 30% Plans and Specifications The North of Bay Road design will start from the 10% drawings produced by the previous JPA team and progress toward 30% design.
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FEMA: Plans will be provided as a progress plot without final review. Specifications will be provided as a table of contents outline. A list of cost items (categories, names) and units (LF, CY) will be provided, without itemization of any quantities or costs....
5.3
Right-of-Way Subtask 5.3 provides for the delineation of existing property lines and take lines (ROW, easements, and property acquisitions) needed for Project construction and/or ongoing maintenance and access.
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FEMA: Subtask
5.4
Review Meetings The Sherwood Team will conduct a 30% review meeting with the City and stakeholders to review and discuss comments.
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FEMA: Note that no fee is associated with this task as its efforts are funded under Task 1.7. Task
6
Cost Responsibilities Each Jurisdiction shall be responsible for: Its share of costs associated with design and project management services, as detailed in the separate agreements developed between each Jurisdiction and the selected
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CONSENT ITEM: consultant or consultant team. All costs associated with construction, operation, and maintenance of EV charging infrastructure located within its jurisdiction. All costs associated with supporting the development of associated RFPs. Cost-sha...
Alternative 1: EIR Addendum Section 15164 of the State CEQA Guidelines provides that a lead agency “shall prepare an addendum to a previously certified EIR if some changes or additions are necessary but none of the conditions” that
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FEMA: necessitate preparation of a subsequent EIR (as described in Section 15162) have occurred. As summarized in the Environmental Strategies Memo from the SOBR Project, Sherwood subconsultant Circlepoint will evaluate strategies for preparing the CEQA Addend...
Alternative 2: Supplemental EIR (OPTIONAL) [SEE OPTIONAL ADDITIONAL SERVICES] Subtask
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FEMA
6.3
Regulatory Compliance 44
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FEMA: 2 5 4 8 M I S S I O N S T R E E T , S A N F R A N C I S C O , C A 9 4 1 1 0 + 1 ( 4 1 5 ) 6 7 7 - 7 3 0 0 | W W W . S H E R W O O D E N G I N E E R S . C O M P:\2026\X26_gonogo\SAFER North Bay\260507_SAFER EPA NOBR_Sherwood_Proposal-EPA Edits 2026-05-06-...
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As-Needed NEPA Support (OPTIONAL) [SEE OPTIONAL SERVICES] Task 7. 60-Percent Design Subtask 7.1 60% Plan Development The Sherwood team will progress design to 60% level completion through advancing drawings and specifications. The
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FEMA: drawings, sections, and details will progress the scope identified in the RFP in general compliance with local, state, and federal requirements. The design progression will include utility upgrades and coordination, earthwork analysis, environmental and...
Compliance with Procurement Laws Each Jurisdiction shall conduct its procurement activities in accordance with its applicable local policies, ordinances, and state laws governing public contracting.
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CONSENT ITEM: Nothing in this MOU supersedes or modifies any Jurisdiction’s legal procurement requirements.
7.2
Review Meeting Approximately halfway through the implementation of the 60% design, a Design Review Workshop will be scheduled with the Client and appropriate stakeholders to review key considerations for incorporation into the 60% PS&E.
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FEMA: These considerations will build upon the Basis of Design Report and Design Analysis Report to further refine changes to the 30% design documentation. The Design Review Workshop will be documented and outcomes will be thoroughly investigated and implement...
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Relationship of Parties It is expressly understood that this MOU establishes a collaborative relationship between independent governmental entities for the specific purposes and benefits set forth above.
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CONSENT ITEM: Nothing in this MOU creates a partnership, joint venture, joint powers authority, or agency relationship between the Participating Jurisdictions. Each Jurisdiction retains full authority over its own procurement processes, contracting decisions,...
APPROVAL OF EPASD CONSENT CALENDAR: Cash Disbursement Report for March 2026
8.2
Mitigation and Permitting Design .
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FEMA: Following Task
8.3
Review Meetings Approximately halfway through the implementation of the 90% design, a Design Review Workshop will be scheduled with the Client and appropriate stakeholders to review key considerations for incorporation into the 90% PS&E.
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FEMA: This subtask is excluded from the fee table as it is funded under Task 1.7. Subtask
8.5
Technical Design Document Update 46
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FEMA: 2 5 4 8 M I S S I O N S T R E E T , S A N F R A N C I S C O , C A 9 4 1 1 0 + 1 ( 4 1 5 ) 6 7 7 - 7 3 0 0 | W W W . S H E R W O O D E N G I N E E R S . C O M P:\2026\X26_gonogo\SAFER North Bay\260507_SAFER EPA NOBR_Sherwood_Proposal-EPA Edits 2026-05-06-...
8.6
Draft Bid Items The Sherwood Team will create a Bid Technical Memorandum to describe the 90% level of design.
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FEMA: The Technical Memorandum will explain the basis for bid items and strategies related to risk and cost uncertainty associated with any work which may be difficult to define. Provisions will be provided regarding milestones, testing and acceptance schedule...
8.7
Constructability/Sequencing Requirements for the Contractor Subtask 8.7 provides for a construction sequencing plan or specification to identify key milestone dates to be met during construction and will include specific provisions for
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FEMA: incorporation into the Contractor’s plan, as needed. Deliverables: • One (1) Construction Sequencing Plan Subtask
8.8
Operations and Maintenance Guidance Manual The Sherwood Team will prepare an Operations and Maintenance (O&M) Guidance Manual in order to communicate key Project information to Operations and Maintenance individuals to provide for proper
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FEMA: operation and appropriate maintenance of the facility and long-term protection of the asset. This deliverable will be merged with the O&M manual to be produced under the SOBR contract for a single manual. Subtask
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Preliminary SWPPP Based on the 90% Design scope, a Draft Stormwater Pollution Prevention Plan (SWPPP) will be developed in accordance with the California NPDES requirements for review by the State Water Resources Control Board. The Draft
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FEMA: SWPPP will include all narratives, figures, calculations, and supporting documentation for permit based on the 90% Design. The SWPPP will be finalized based on the 100% Design Documentation. The City shall serve as the Legally Responsible Person (LRP). D...
EPASD BOARD MEETING INFORMATIONAL REPORTS and the Town of Portola Valley for the joint procurement of design and project management services for the San Mateo County Regional Electric Vehicle Charging Project.
Geotechnical Review Under this subtask, Geosyntec will review and revise the 100% PS&E for consistency with the geotechnical design criteria, findings from the geotechnical analyses, and geotechnical recommendations developed as part of
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FEMA: Subtask 3.4. Geotechnical review will also be completed as part of the 30% and 90% PS&E, and therefore the Sherwood Team anticipates the 100% PS&E geotechnical review to be relatively minor as part of the verification of the final design. This geotechnic...
9.3
Bid Set Upon the City’s advertisement of the Project bid, the Sherwood Team will provide services in support of the City.
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FEMA: These services are anticipated to include responding to bidder’s questions (assumed up to 20 questions) regarding the Bid Set within 2 business days of receipt, maintaining a log of the questions and responses, and noting whether any questions require th...
9.4
Design-to-Construction Phase Transition Report The Sherwood Team will prepare one (1) Design-to-Construction Phase Transition Report.
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FEMA: Subtask
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Final SWPPP A final SWPPP will be produced and submitted to the State Water Resources Control Board via the Stormwater Multiple Application and Report Tracking System (SMARTS).
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FEMA: This work product will be merged with the South of Bay Road Project deliverable. No standalone deliverable is included. The City will serve as the Legally Responsible Person (LRP) associated with the application. 48 2 5 4 8 M I S S I O N S T R E E T , S...
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Revised Benefit Cost Ratio Analysis [SEE OPTIONAL ADDITIONAL SERVICES]
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FEMA
94303
The virtual portion of this City Council meeting will be conducted in accordance with City of East Palo Alto Resolution adopted pursuant to Assembly Bill
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Contractor layout, staging, access, and work areas J.
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FEMA: Existing and required fee, permanent easement and temporary construction easements K. Additional temporary construction easements required to construct the Projects 40 2 5 4 8 M I S S I O N S T R E E T , S A N F R A N C I S C O , C A 9 4 1 1 0 + 1 ( 4 1...
