CivicCause budget overview
Milpitas Budget Overview
FY 2025-26 Budget and Recent Trends
Draft budget previewBudget document: FY 2025-26 adopted PDF
Milpitas's CivicCause budget overview highlights major current-year budget changes, department shifts, recent trends, and the official public source documents behind them.
This Milpitas budget preview is available for internal and prelaunch review. Revenue comparisons are General Fund-focused, department trend data is a published four-point trend, and city launch status remains coming soon.
Total Budget
$268.5M
Derived from current total expenditures in the expenditure summary.
Projected Balance
$0
Current loaded public totals show revenue and expenditure in balance.
What Changed
Largest department-level changes in the strongest currently loaded comparison layer.
Fire
↑
Increase+9.11%
2024/25: $31,483,020
2025/26: $34,349,834
+$2.9M
↑Increase
Police
↑
Increase+6.17%
2024/25: $45,896,039
2025/26: $48,727,363
+$2.8M
↑Increase
Public Works
↑
Increase+2.96%
2024/25: $32,079,265
2025/26: $33,027,582
+$948.3K
↑Increase
Recreation and Community Services
↑
Increase+9.81%
2024/25: $6,981,057
2025/26: $7,666,221
+$685.2K
↑Increase
Finance
↑
Increase+7.83%
2024/25: $7,392,088
2025/26: $7,971,183
+$579.1K
↑Increase
Planning
↓
Decrease-12.41%
2024/25: $3,826,321
2025/26: $3,351,339
-$475.0K
↓Decrease
Department comparison
Milpitas department-level total expenditure comparison from the published department narrative budget summaries.
| Name | 2024/25 | 2025/26 | Delta | % Change | Trend |
|---|---|---|---|---|---|
| Fire | $31,483,020 | $34,349,834 | +$2.9M | +9.11% | ↑Increase |
| Police | $45,896,039 | $48,727,363 | +$2.8M | +6.17% | ↑Increase |
| Public Works | $32,079,265 | $33,027,582 | +$948.3K | +2.96% | ↑Increase |
| Recreation and Community Services | $6,981,057 | $7,666,221 | +$685.2K | +9.81% | ↑Increase |
| Finance | $7,392,088 | $7,971,183 | +$579.1K | +7.83% | ↑Increase |
| Planning | $3,826,321 | $3,351,339 | -$475.0K | -12.41% | ↓Decrease |
| City Manager | $2,282,984 | $2,734,906 | +$451.9K | +19.80% | ↑Increase |
| Information Technology | $5,556,020 | $5,842,414 | +$286.4K | +5.15% | ↑Increase |
| Human Resources | $2,348,798 | $2,562,994 | +$214.2K | +9.12% | ↑Increase |
| Housing | $1,917,885 | $2,065,707 | +$147.8K | +7.71% | ↑Increase |
| Building Safety | $5,319,236 | $5,210,856 | -$108.4K | -2.04% | ↓Decrease |
| City Attorney | $1,273,881 | $1,170,510 | -$103.4K | -8.11% | ↓Decrease |
| Economic Development and Strategic Initiatives | $1,263,970 | $1,324,076 | +$60.1K | +4.76% | ↑Increase |
| City Clerk | $634,488 | $617,249 | -$17.2K | -2.72% | ↓Decrease |
| City Council | $631,378 | $638,948 | +$7.6K | +1.20% | ↑Increase |
Expenditure categories
Milpitas FY 2024/25 to FY 2025/26 expenditure comparison from the published citywide all-funds budget summary.
| Name | 2024/25 | 2025/26 | Delta | % Change | Trend |
|---|---|---|---|---|---|
| Total | $249,800,000 | $268,500,000 | +$18.7M | +7.49% | ↑Increase |
| Personnel Services | $121,300,000 | $127,500,000 | +$6.2M | +5.11% | ↑Increase |
| Capital Improvements | $33,200,000 | $38,800,000 | +$5.6M | +16.87% | ↑Increase |
| General Fund Expenditures | $138,500,000 | $144,000,000 | +$5.5M | +3.97% | ↑Increase |
| Operating Transfers Out | $20,700,000 | $25,800,000 | +$5.1M | +24.64% | ↑Increase |
| Supplies & Contractual Services | $68,700,000 | $70,800,000 | +$2.1M | +3.06% | ↑Increase |
| Capital Outlay | $1,200,000 | $900,000 | -$300.0K | -25.00% | ↓Decrease |
| Debt Service | $4,700,000 | $4,700,000 | +$0 | +0.00% | →Flat |
Revenue
Milpitas FY 2024/25 to FY 2025/26 revenue comparison from the published adopted operating budget PDF.
| Name | 2024/25 | 2025/26 | Delta | % Change | Trend |
|---|---|---|---|---|---|
| Total Revenues and Other Financing Sources | $249,800,000 | $268,500,000 | +$18.7M | +7.49% | ↑Increase |
| General Fund Revenues and Other Sources | $138,500,000 | $144,000,000 | +$5.5M | +3.97% | ↑Increase |
| Total General Fund Revenues | $134,506,958 | $138,602,707 | +$4.1M | +3.05% | ↑Increase |
| Property Taxes | $50,091,338 | $53,102,400 | +$3.0M | +6.01% | ↑Increase |
| Operating Transfers In | $8,478,722 | $10,451,228 | +$2.0M | +23.26% | ↑Increase |
| Sales Taxes | $36,902,855 | $35,482,568 | -$1.4M | -3.85% | ↓Decrease |
| Licenses, Permits, and Fines | $9,231,121 | $8,730,708 | -$500.4K | -5.42% | ↓Decrease |
| Charges for Current Services | $7,877,721 | $8,291,218 | +$413.5K | +5.25% | ↑Increase |
| Franchise Fees | $5,990,422 | $6,397,860 | +$407.4K | +6.80% | ↑Increase |
| Transient Occupancy Tax | $13,032,550 | $13,334,900 | +$302.4K | +2.32% | ↑Increase |
| Use of Money and Property | $1,179,201 | $1,067,673 | -$111.5K | -9.46% | ↓Decrease |
| Other Taxes | $1,135,518 | $1,161,600 | +$26.1K | +2.30% | ↑Increase |
| Other Revenue | $288,309 | $270,000 | -$18.3K | -6.35% | ↓Decrease |
| Intergovernmental Revenue | $299,201 | $312,552 | +$13.4K | +4.46% | ↑Increase |
5-year department trends
This is the deeper trend section. Priority departments are shown first with labeled fiscal years, values, and a simple direction read.
Police
↑Increase
2022/23 Actual$37,690,339
2025/26 Adopted$48,727,363
2022/23 Actual: $37.7M2023/24 Actual: $39.8M2024/25 Adopted: $45.9M2025/26 Adopted: $48.7M
5-year change: +$11.0M
↑Increase
Fire
↑Increase
2022/23 Actual$29,229,627
2025/26 Adopted$34,349,834
2022/23 Actual: $29.2M2023/24 Actual: $28.6M2024/25 Adopted: $31.5M2025/26 Adopted: $34.3M
5-year change: +$5.1M
↑Increase
Public Works
↑Increase
2022/23 Actual$28,846,345
2025/26 Adopted$33,027,582
2022/23 Actual: $28.8M2023/24 Actual: $26.7M2024/25 Adopted: $32.1M2025/26 Adopted: $33.0M
5-year change: +$4.2M
↑Increase
Housing
↑Increase
2022/23 Actual$0
2025/26 Adopted$2,065,707
2022/23 Actual: $02023/24 Actual: $02024/25 Adopted: $1.9M2025/26 Adopted: $2.1M
5-year change: +$2.1M
↑Increase
More department series
| Department | Latest year | Latest value | 5-year change |
|---|---|---|---|
| Building Safety | 2025/26 Adopted | $5,210,856 | +$353.4K↑Increase |
| City Attorney | 2025/26 Adopted | $1,170,510 | +$457.0K↑Increase |
| City Clerk | 2025/26 Adopted | $617,249 | +$200.7K↑Increase |
| City Council | 2025/26 Adopted | $638,948 | +$295.4K↑Increase |
| City Manager | 2025/26 Adopted | $2,734,906 | +$476.8K↑Increase |
| Economic Development and Strategic Initiatives | 2025/26 Adopted | $1,324,076 | +$183.5K↑Increase |
| Finance | 2025/26 Adopted | $7,971,183 | +$2.1M↑Increase |
| Human Resources | 2025/26 Adopted | $2,562,994 | +$748.7K↑Increase |
| Information Technology | 2025/26 Adopted | $5,842,414 | +$2.2M↑Increase |
| Planning | 2025/26 Adopted | $3,351,339 | +$866.9K↑Increase |
| Recreation and Community Services | 2025/26 Adopted | $7,666,221 | +$1.0M↑Increase |
Community and Organization Perspectives
Perspectives on this budget will appear here.
Methodology and caveats
- Revenue comparison is General Fund-focused rather than a full all-funds category revenue table. A top-level all-funds revenue total is preserved separately in the imported comparisons. Both Milpitas PDFs were read from locally saved files because direct scripted downloads from the city-hosted DocumentCenter URLs are brittle and may return 404 even when browser/manual access works. Revenue comparison rows are General Fund-focused, based on the published General Fund revenue detail table. They are not full all-funds category revenue rows. The citywide all-funds summary table is used for top-level revenue and expenditure totals, including the FY 2024-25 to FY 2025-26 comparison. Department trend data is a four-point published trend (2022/23 actual, 2023/24 actual, 2024/25 adopted, 2025/26 adopted), not a true five-year department trend. CIP category totals are based on the published Capital Improvement Program Grand Summary and include both five-year category totals for 2026-30 and FY 2025-26 category totals. The operating budget PDF embeds a Capital Budget section, but this extractor treats the separately saved adopted CIP PDF as the primary source for project category summary artifacts.
- Uses the citywide all-funds summary table plus the published General Fund expenditure narrative for the General Fund topline. Both Milpitas PDFs were read from locally saved files because direct scripted downloads from the city-hosted DocumentCenter URLs are brittle and may return 404 even when browser/manual access works. Revenue comparison rows are General Fund-focused, based on the published General Fund revenue detail table. They are not full all-funds category revenue rows. The citywide all-funds summary table is used for top-level revenue and expenditure totals, including the FY 2024-25 to FY 2025-26 comparison. Department trend data is a four-point published trend (2022/23 actual, 2023/24 actual, 2024/25 adopted, 2025/26 adopted), not a true five-year department trend. CIP category totals are based on the published Capital Improvement Program Grand Summary and include both five-year category totals for 2026-30 and FY 2025-26 category totals. The operating budget PDF embeds a Capital Budget section, but this extractor treats the separately saved adopted CIP PDF as the primary source for project category summary artifacts.
- Compares FY 2024/25 adopted budget to FY 2025/26 adopted budget using the department total lines published in each department summary. Both Milpitas PDFs were read from locally saved files because direct scripted downloads from the city-hosted DocumentCenter URLs are brittle and may return 404 even when browser/manual access works. Revenue comparison rows are General Fund-focused, based on the published General Fund revenue detail table. They are not full all-funds category revenue rows. The citywide all-funds summary table is used for top-level revenue and expenditure totals, including the FY 2024-25 to FY 2025-26 comparison. Department trend data is a four-point published trend (2022/23 actual, 2023/24 actual, 2024/25 adopted, 2025/26 adopted), not a true five-year department trend. CIP category totals are based on the published Capital Improvement Program Grand Summary and include both five-year category totals for 2026-30 and FY 2025-26 category totals. The operating budget PDF embeds a Capital Budget section, but this extractor treats the separately saved adopted CIP PDF as the primary source for project category summary artifacts.
- This dataset is a four-point published trend (2022/23 actual, 2023/24 actual, 2024/25 adopted, 2025/26 adopted), not a true five-year department trend. Both Milpitas PDFs were read from locally saved files because direct scripted downloads from the city-hosted DocumentCenter URLs are brittle and may return 404 even when browser/manual access works. Revenue comparison rows are General Fund-focused, based on the published General Fund revenue detail table. They are not full all-funds category revenue rows. The citywide all-funds summary table is used for top-level revenue and expenditure totals, including the FY 2024-25 to FY 2025-26 comparison. Department trend data is a four-point published trend (2022/23 actual, 2023/24 actual, 2024/25 adopted, 2025/26 adopted), not a true five-year department trend. CIP category totals are based on the published Capital Improvement Program Grand Summary and include both five-year category totals for 2026-30 and FY 2025-26 category totals. The operating budget PDF embeds a Capital Budget section, but this extractor treats the separately saved adopted CIP PDF as the primary source for project category summary artifacts.
Sources and official documents
FY 2025/26 Adopted Operating Budget PDF
Section: Operating Budget PDF
Fiscal year: FY 2025/26
Column used: fy-2025-2026-adopted-operating-budget.pdf
Notes: Local PDF artifact imported from /Users/Gumby/Projects/civicpulse/tmp/budget/milpitas/fy-2025-2026-adopted-operating-budget.pdf. Document title: City of Milpitas FY 2025-2026 Adopted Operating Budget. Both Milpitas PDFs were read from locally saved files because direct scripted downloads from the city-hosted DocumentCenter URLs are brittle and may return 404 even when browser/manual access works. Revenue comparison rows are General Fund-focused, based on the published General Fund revenue detail table. They are not full all-funds category revenue rows. The citywide all-funds summary table is used for top-level revenue and expenditure totals, including the FY 2024-25 to FY 2025-26 comparison. Department trend data is a four-point published trend (2022/23 actual, 2023/24 actual, 2024/25 adopted, 2025/26 adopted), not a true five-year department trend. CIP category totals are based on the published Capital Improvement Program Grand Summary and include both five-year category totals for 2026-30 and FY 2025-26 category totals. The operating budget PDF embeds a Capital Budget section, but this extractor treats the separately saved adopted CIP PDF as the primary source for project category summary artifacts.
FY 2026/30 Adopted CIP PDF
Section: Capital Improvement Program PDF
Fiscal year: FY 2026-2030
Column used: fy-2026-2030-adopted-cip.pdf
Notes: Local PDF artifact imported from /Users/Gumby/Projects/civicpulse/tmp/budget/milpitas/fy-2026-2030-adopted-cip.pdf. Document title: City of Milpitas FY 2026-2030 Adopted Capital Improvement Program. Both Milpitas PDFs were read from locally saved files because direct scripted downloads from the city-hosted DocumentCenter URLs are brittle and may return 404 even when browser/manual access works. Revenue comparison rows are General Fund-focused, based on the published General Fund revenue detail table. They are not full all-funds category revenue rows. The citywide all-funds summary table is used for top-level revenue and expenditure totals, including the FY 2024-25 to FY 2025-26 comparison. Department trend data is a four-point published trend (2022/23 actual, 2023/24 actual, 2024/25 adopted, 2025/26 adopted), not a true five-year department trend. CIP category totals are based on the published Capital Improvement Program Grand Summary and include both five-year category totals for 2026-30 and FY 2025-26 category totals. The operating budget PDF embeds a Capital Budget section, but this extractor treats the separately saved adopted CIP PDF as the primary source for project category summary artifacts.
Milpitas Budget & Financial Plans page
Section: Official budget page
Fiscal year: FY 2025/26
Column used: official_budget_page
Notes: Reference only.
Relevant printed pages in the adopted operating budget and CIP PDFs
Section: Relevant printed pages
Fiscal year: FY 2025/26
Column used: page_references
Notes: Printed page references: {"operatingBudget":{"fiveYearGeneralFundForecast":"9-14","citywideBudgetSummaryAllFunds":"12","generalFundRevenueDetail":"81-82","departmentNarrativeSummaries":"123-289"},"cipBudget":{"grandSummary":"31-33","proposedNewProjects":"34","categoryWithoutFundingSummary":"35"}}.